Rules of a Professional Video Conference

Rules of a Professional Video Conference

What the year 2020 and the subsequent events have done on the professional front is increased the popularity of Video Conferencing. From the smallest startups to the huge businesses, from schools and colleges to local neighbourhood meetings, everyone is using video conferencing to communicate. This popularity means that it isn’t hard to understand why good etiquettes during video conferencing is important.

So, scroll down below and take a look at the dos and don’ts of video conferencing. Because there is some video conferencing etiquette we need to keep in mind in both professional and personal environments.

1. Mute yourself when not speaking

You may think you’re being quiet when you’re not speaking but most microphones can pick up minor background noises, like coughs, sneezes, or typing. These can be very distracting for other video conferencing participants and may cause annoyance. Make it a habit (out of common courtesy to your colleagues) to mute yourself when you don’t need to talk. For most video conferencing softwares, it can be done with a simple click of a button.

2. Be on time

This is a standard of any meeting, video or otherwise. But this becomes especially important during a video conference. While you may sometimes get away with sneaking into a physical meeting late, it becomes more obvious in a video conference. When you’re late to a  video conference, you end up making noise and distracting anyone who is speaking in the room. This results in confusion and wastage of time. 

3. Ensure your technology works correctly.

You can’t delay an important meeting because your software isn’t working properly. Make sure you do a few test runs first. If you can’t figure it out, ask for help, and make sure you fully understand the process before starting your first video conference. This will ensure smooth proceedings.

5. Choose the proper software and hardware.

Make sure you have the right video conferencing hardware. You’ll also require a software solution that your employees can use without getting frustrated or having extensive training. 

6. Dress appropriately.

While you may want to work in your favorite pyjamas all day, you must wear professional attire for any video conferences you’re attending. There’s no need to wear anything fancy, but pick out something that would be appropriate if the meeting were face-to-face, rather than virtual.

7. Make sure the camera has the right frame

You don’t want your colleagues to end up looking up your nostrils or seeing the side of your face. When in a conference, be sure you have your camera framed in a way that feels natural and allows you to keep looking at the camera. Keep the lens at eye-level, and try to position yourself so that it shows midsection up.