As the entire working population of the world shifts to a work-from-home model, conference room meetings have shifted to online video-calling apps. If you’re new to video conferencing, then these tips will be very helpful for you.
Before you start video conferencing, make sure you save your work and close any apps that you don’t need. You particularly want to close any programs that have personal data or use too much CPU power.
If there are too many open apps, this will cause your PC to slow down while you’re on a video call. This is because the call itself requires a lot of RAM, especially if you’re on a low RAM laptop. If your video conferencing app starts to lag, close all other open apps.
Take Precautions Before Sharing Your Screen
If you have to share your screen during a video call, do a quick check and take precautions so that people can’t see anything private or potentially embarrassing. First, visit your browser and close all tabs, especially something you wouldn’t want other people to see.
Make sure that others can’t accidentally see messages from private conversations while you’re sharing your screen.
Check the Internet Connection
Before you make the call, use a speed test tool to test your internet speed. If you don't have enough speed, move the laptop closer to your Wi-Fi router or try some other tips for boosting your Wi-Fi signal.
Pick a Bright Spot and a Neutral Background
While making a video call choose a location with ample natural light. This way, your face will be visible clearly. However, if there isn’t plenty of sunlight in your room, try to sit under some soft florescent lighting (not too harsh).
Make sure you choose a spot with a neutral background, too—nothing happening in the background. Sitting in front of a wall is fine.
If there isn’t a suitable background, you can blur out your background on your software. Some apps even offer the option of switching to a virtual background.
Test the Video and Audio
Before you make your video call, check that both your video and audio devices are connected and properly working. Most video conferencing tools have an option to test call. Go through the options or settings menu in your video conferencing software.
If you’re in a meeting, have all your talking points and documents ready before you start. If you want to show your colleagues a document, send it before the call and make sure everyone has seen the necessary data prior to the video meeting.
This way, you don’t have to waste the first few minutes of the call waiting for everyone to be on the same page.
Don’t lose focus
While it’s tempting to look at your inbox or read articles during video conferencing, you probably shouldn’t do that. Pay complete attention when someone’s speaking and keep your eyes on the camera.
Basically, behave the same way as you would a real-life meeting. Would you be scrolling through social media if you were in a conference room right now? If not, then don’t do it during video conferencing either.
If you’re typing or looking at something, your colleagues will be able to tell you’re not paying attention.